Like a traffic controller, an office assistant keeps work flowing in the right direction. Take messages from clients and also other callers. Efficient administrative office assistants save an office from chaos. Office assistants may need prior work experience in a particular type of office or field, such as legal or medical. These capabilities focus on the kinds of expertise a person needs to handle the duties. Best office assistant duties to list on your resume. job boards today. Read the minds of our team of HR writers. For every hiring challenge, Workable has a solution. The office assistant job description requires such an employee, also known as a general office clerk, to use these tools. Organizing travel by booking accommodations and reservations needs as required. O*NET projects job openings of 756,200 through 2024. All Rights Reserved, 200+ Job Interview Questions List (PDF Practice Cheat Sheet Included), How To Write A Killer Resume Objective (Examples Included), Behavioral Interview Questions And Answers 101 (+ Example Answers), The Best Cover Letter Format For 2020 [3 Sample Templates], 8 Phone Interview Tips That Will Land You A Second Interview, Create documents, including correspondence and reports, Maintain supplies and order more when inventory is low. For example, they keep up with new features in Microsoft Outlook, Microsoft Access and Adobe. Shifts normally run on weekdays during traditional day-time hours. Find out how to cancel an interview in a polite and professional manner. Office assistants must possess many skills and talents to ensure a smooth running office. description. Mary Dowd holds a doctorate in educational leadership and a master’s in counseling and student affairs from Minnesota State Mankato. Technology plays a role in the slower job growth. After you’ve created a list of office assistant duties and responsibilities, you can view our office assistant interview questions. The office assistant job description features a blend of duties which require organization, the ability to understand messages and directions, and promptly delivering communications to office staff. Don’t let jargon stand between you and your to-do list. According to the U.S. Bureau of Labor Statistics, “Healthcare and Social Assistance” settings accounted for 12 percent of office assistants, while educational institutions employed 12 percent. Answer and then direct telephone calls, facsimiles and emails. Deliver outgoing mail or items to post office or overnight delivery depositories. These job tasks will differ according to the organization and Organization. Survey data from May 2016 showed that administrative office assistants and secretaries reported a median salary of $37,230 per year, or $17.90 per hour, as reported by the U.S. Bureau of Labor Statistics. Examples of administrative duties include controlling the boss’s calendar, preparing reports, scheduling conference calls, bookkeeping and resolving problems for dissatisfied customers. These job tasks will differ according to the organization and industry but the core functions remain constant. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. High school diploma or associate’s degree. Post a Office Assistant job to 100 job boards with one submission. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. The office assistant contributes to efficient operations by keeping needed items stocked and equipment working properly. Type, proofread, format or edit documents as needed, from dictation machines or handwritten notes. Retail stores often are open at least evenings and weekends, with some operating 24 hours. - improving office systems - conducting research, - preparing presentations, - managing and reviewing filing and office systems, - typing, - sourcing and ordering stationery and office equipment, - managing ad hoc projects The above list is not exhaustive because the scope of the Personal Assistant … Completion of an associate or bachelor’s degree in a business-related field can be an asset when seeking a competitive position with attractive pay and benefits. Troubleshoot and alert supervisor, office manager or upper-level management about problems with equipment.